Job Announcement: Part-Time Bookkeeping/Admin Assistant

Location: Santa Clara, CA

Part-time Admin Asst/Support

Are you looking to become a valued member of a technically oriented team. If so, read on. 

Our client, a small, growing company in Santa Clara CA, has an opportunity for a strong admin to provide support to the CEO and other members of the staff on a part-time basis. The key responsibilities, duties, and skills required are summarized below:

Key responsibilities include: 

Office Manager/Admin. Assistant duties:

• Track progress on company-wide goals

• Ensure that deadlines are met

• Plan and organize company events

• Arrange team-building activities

• Handle inquiries from the phone and website

• Setup booths at local events such as career fairs and conferences

• Organize and replenish inventory of products, marketing materials, and lab goods

• Maintain office and kitchen supplies  

• Coordinate logistics including packing, labeling, and shipping

• Ensure orders and returns are processed in a timely manner

• Generate budgets and financial forecasts

• Invoice for products and services

• Ensuring on-time receipt accounts receivable (AR)

• Prepare reports and presentations

• Procure materials requested by department leads

• Track time and resources consumed on customer and internal projects

• Generate monthly reports on hours worked on customer and internal projects

• Prepare and run payroll

• Perform additional tasks as required by CEO, VPs, and staff;

• Five years of work experience in at least clerical, secretarial, and/or administrative position

• Strong verbal and written communication skills

• Excellent accounting and bookkeeping skills with two or more years of experience with QuickBooks

• Computer literate with office tools (Microsoft Word, PowerPoint, Adobe) and have experience with collaborative tools (Google Docs, shared calendars, version control)

• Excellent proofreading skills; proven ability to provide clarity and feedback to authors

• Highly proficient with spreadsheets (Excel and/or Google sheets)

• Ability to generate reports for financial forecasting and track project budgets

• Programming skillsare considered a real plus (Python, Ruby, Java, C)

• Excellent personal skills with employees and customersincluding the natural ability to interact with technical staff gaining their confidence; a dependable team member

• Website skills are a plus including monitoring and updating

• Proactive with a strong desire to solve problems

• Excellent time management and organizational abilities

• Meet your own deadlines as well as help others meet theirs

• Have a passion for details with the ability to explain them

• Confident, smart, trustworthy

Accounting/bookkeeping duties:

 Required skills include:

Send resume and wage requirements to: jobs@infrastructuregroup.com