Job Announcement: Part-Time Bookkeeping/Admin Assistant

Location: Santa Clara, CA

Part-time Admin Asst/Support

Are you looking to become a valued member of a technically oriented team. If so, read on. 

Our client, a small, growing company in Santa Clara CA, has an opportunity for a strong admin to provide support to the CEO and other members of the staff on a part-time basis. The key responsibilities, duties, and skills required are summarized below:

Key responsibilities include: 

Office Manager/Admin. Assistant duties:

• Track progress on company-wide goals

• Ensure that deadlines are met

• Plan and organize company events

• Arrange team-building activities

• Handle inquiries from the phone and website

• Setup booths at local events such as career fairs and conferences

• Organize and replenish inventory of products, marketing materials, and lab goods

• Maintain office and kitchen supplies  

• Coordinate logistics including packing, labeling, and shipping

• Ensure orders and returns are processed in a timely manner

• Generate budgets and financial forecasts

• Invoice for products and services

• Ensuring on-time receipt accounts receivable (AR)

• Prepare reports and presentations

• Procure materials requested by department leads

• Track time and resources consumed on customer and internal projects

• Generate monthly reports on hours worked on customer and internal projects

• Prepare and run payroll

• Perform additional tasks as required by CEO, VPs, and staff;

• Five years of work experience in at least clerical, secretarial, and/or administrative position

• Strong verbal and written communication skills

• Excellent accounting and bookkeeping skills with two or more years of experience with QuickBooks

• Computer literate with office tools (Microsoft Word, PowerPoint, Adobe) and have experience with collaborative tools (Google Docs, shared calendars, version control)

• Excellent proofreading skills; proven ability to provide clarity and feedback to authors

• Highly proficient with spreadsheets (Excel and/or Google sheets)

• Ability to generate reports for financial forecasting and track project budgets

• Programming skillsare considered a real plus (Python, Ruby, Java, C)

• Excellent personal skills with employees and customersincluding the natural ability to interact with technical staff gaining their confidence; a dependable team member

• Website skills are a plus including monitoring and updating

• Proactive with a strong desire to solve problems

• Excellent time management and organizational abilities

• Meet your own deadlines as well as help others meet theirs

• Have a passion for details with the ability to explain them

• Confident, smart, trustworthy

Accounting/bookkeeping duties:

 Required skills include:

Send resume and wage requirements to: jobs@infrastructuregroup.com

Bookkeeping and accounting job posting by Redbrick Associates

Looking for a job in bookkeeping or accounting? Check out this job posting from Redbrick Associates. 

Thanks to the Cañada College Career Center for sending this out:

We are looking to hire two full time equivalents. Redbrick Associates, a growing consulting firm that supports venture capital funds and startup companies, is looking to fill an entry level position that will initially focus on bookkeeping and accounting utilizing a variety of software applications. Experience with Excel is essential.Beyond the initial responsibilities, the successful candidate will have the opportunity to grow into any of the areas of operation that we engage with our clients. Ideally we would like full time applicants, however we can also work with part time based on their level of long term interest; and also part time leading to full time. We also have flexibility to work around the college schedule. It is a paid position (rate and hours are flexible depending on the candidate). The applicant should be over 18 years old with a driver’s license. An accounting knowledge is needed but no other specific office skills (other than excel). Quickbooks is a big plus but not essential. The candidate will not be interacting with clients, but rather the partners of Redbrick, and we will be providing training across a broad set of business skills (focused on finance, of which accounting is a subset and the initial area where the person will be working). Initially the accounting will be focused on record keeping and reconciliations. Responsibilities will expand to meet the interests of the application.

We are in the fortunate position of having a broad set of clients – ranging from venture funds with hundreds of millions that we track, to companies involved in digital health through space travel. We deal with private companies, public companies, foreign companies. Again, we provide the training and would love to find a great fit with someone that would like to expand their resume.

Send your questions and resume to: kate@redbrickassociates.com

6/22/16 Jonathan Wax